WHAT ARE THE LIMITATIONS OF THE COMMITTEE?

THE NEED FOR CONFIDENTIALITY

• All Confidential Information members have or are provided within regard to AUSTSWIM belongs to AUSTSWIM;
• Members will not sell, transfer, assign, license, lend, part with possession or permit anyone else to use any part of the Confidential Information (whether in electronic or hard copy) other than as expressly set out in the deed or in the Committee Terms of Delegation;
• At all times members will keep the Confidential Information absolutely confidential and will not directly or indirectly disclose the Confidential Information to other parties or use it for personal gain;
• Members will not use the Confidential Information other than for the discharge of your duties as a member of the Committee;
  Members' obligations under the deed will continue for so long as such information is confidential, whether you remain a committee member or not;
• Any breach of obligations under this deed could adversely affect AUSTSWIM and the AUSTSWIM Board may remove you from the Committee as a result;
• If requested by the AUSTSWIM Board, the member must deliver or destroy on demand all documents and materials which contain Confidential Information (whichever is requested); and
• This deed does not prevent the member from obtaining appropriate professional advice on matters associated with their involvement with AUSTSWIM or the Committee and which may require them to disclose Confidential Information to such a professional adviser.
  

HOW THE ACC MEETING SHOULD BE CONDUCTED

• Each Committee shall meet at least twice each year at such place and time, as the Committee may determine providing a period of no longer than six months, occurs between meetings. The scheduling of meetings shall be determined via Business Centre / Sub Agency in consultation with the Committee Chair.
• Written notice of Committee meetings shall be served on each Committee member by sending it to them by whatever means is most practicable (including email) at least 7 days before the date of a telephone conference or Committee meeting.
  Fifty percent of the Committee members constitute a quorum for the transaction of the business at a meeting of the Committee.

• At meetings of the Committee, the Chairperson or Deputy Chairperson in his/her absence or if absent another Committee member elected by the Committee members present shall preside.
• Questions arising at a meeting of the Committee shall be determined on a show of hands.
• Each Committee member present at a meeting of the Committee (including the person presiding at the meeting) is entitled to one vote
• Without limiting the power of the Committee to regulate their meetings as they think fit, a meeting of the Committee may be held electronically where one or more of the Committee members are not physically present.
  

• A representative of AUSTSWIM will attend the meeting in order to take minutes and provide information on any matter relevant to the Committee's role.
• The representative shall ensure that minutes of all meetings are kept in printed or electronic form by the Business Centre or Sub-Agency.
• These minutes must be made available to all Committee members, the Company Secretary and the National Chairman within 14 days.
  
  

WHAT ARE THE COMMITTEES LIMITATIONS?

• Committees are not separate legal entities and must not be incorporated;
• Any proposed expenditure of the Committee must be approved by the CEO (or delegate) providing it is in accordance with the Budget Approval / Review Processes;
• The Committee is subject to the control and direction of the Board at all times.
• The Board may amend or repeal any decision made by the Committee.
  
  
  

HOW THE ACC FITS INTO THE AUSTSWIM STRUCTURE

• The Committee shall be subject to the control and direction of the AUSTSWIM Board
• The Board may at its discretion remove any member appointed or elected to the Committee.
• The Board may recall or revoke this power of delegation or appointment at any time.
  
  
  

WHAT IS THE AAC COMMITTEE STRUCTURE

• Each Committee must elect a Chairperson, Deputy Chairperson and a representative to the AUSTSWIM Council every 3 years.
• The Committee's AUSTSWIM representative may also be the Chairperson.
• The Committee may elect any of these positions at any other time if otherwise approved by the Board.
• A person may be elected Chairperson up to a maximum of 3 terms.
  
  

WHAT EXCLUSIONS AND RESTRICTIONS APPLY

• Membership is open to one representative per member organisation per stat
• An employee of AUSTSWIM or an AUSTSWIM sub-agent cannot be a member of a Committee unless approved by the Board and has satisfactorily completed an EOI form.
• An officer bearer of an industry body that delivers competitive aquatic training courses or courses nationally, can be a member of the AAC but cannot hold office of the AAC as defined.